This page provides brief definitions for terms used in your WildApricot database.
Field label
The name used to identify the field. The field label must be unique among your database fields and is not case-sensitive.
Required field
Controls whether the field has to be filled out before the form can be submitted. For all self-service online forms, (member application, email subscription, donation, and event registration), the Email field is always a required field.
For administrator access only
Identifies this as an internal field that can only be seen or edited by an administrator.
Items
Choose the options to be displayed.
Applications
Indicates whether to include extra charge field types in new membership application forms. If enabled, you can also control whether the cost should be prorated over a partial period of time.
Renewals
Indicates whether to include extra charge field types in the membership renewal form. If enabled, you can also control whether members can change their original selection when renewing.
Member access
Controls whether the member is allowed to view or modify their own values for this field.
You can use this setting to prevent members from updating membership field values. You cannot stop members from updating contact field values.
The following settings are available:
- Edit in own profile
Members can edit the field by logging into their accounts and editing their own private member profiles. - Edit in application
Members can only edit the field when filling in the application form. - View only
Members can view the contents of the field but only an administrator can change it. - No access
Administrator-only field that is hidden from members and the public.
Others access
Controls whether other members or public visitors can view the contents of this field. The choice you make is used as the default privacy setting that appears for the field on the Member privacy settings screen, and on the Privacy tab of individual contact records and private member profiles.
From the Privacy tab on their member profiles, members (and logged-in contacts) can change the default privacy settings for individual fields, unless you have locked them down on the Member privacy settings screen.
From the Member privacy settings screen, you can change the default privacy settings for individual fields and force those changes onto individual contact records.
Note: Setting Others access to No access will not stop members from editing their own values for this field and will not stop the field from appearing in the membership application form.
Use in
Determines whether the field applies to all membership levels or is restricted to one or more specific membership levels.
Donation options
Allows you to control how the donor indicates the donation amount. For more information, see Donation forms.
Multiplier
Determines the value to be applied to the visitor's entered value within an Extra charge calculation field and whether the multiplier is the unit cost or a percentage. For more information, see Extra charge calculation fields.
Limit order to
For Extra charge calculation fields where the multiplier is the unit cost, this setting determines the minimum and maximum number of items that can be ordered. For Extra charge calculation fields where the multiplier is a percentage, this setting determines the minimum and maximum resulting charge. For more information, see Extra charge calculation fields.
Field instructions
Instructions explaining how to use the field that will appear next to the field on the form.
